Code of Conduct

PURPOSE 

The Code of Conduct governs the behaviour of learners and the relationship between Ivy Academy and the learners who have registered to complete their studies. 

The intention of the Code of Conduct is to provide boundaries in which learners may feel secure with reference to what can be defined as acceptable behaviour. Self initiative is, however, encouraged within the boundaries outlined in the Code of Conduct. 

In addition to the expectations that Ivy Academy will have of the learners’ academic conduct and behaviour, there will be expectations of mutual respect and positive regard at all times.

 

CONDUCT EXPECTATIONS

DRESS CODE

Learners registered at Ivy Academy are not required to wear a formal school uniform.

Acceptable outfits include the following: 

Summer

  • Black long pants
  • Black long shorts
  • Black skirts
  • Neat black jeans
  • White blouses/shirts
  • White t-shirts
  • Black shoes or sandals

 

Winter

The same basic uniform as above can be worn with:

  • Black jerseys
  • Black jackets
  • Black scarves and beanies

A more formal jacket for outings 

Learners are expected to dress neatly and appropriately at all times. 

Learners may not wear revealing or immodest clothing; they should remember that an educational context requires certain protocols, one of which is suitable clothing. 

Learners should be aware that their outfits reflect their attitude both to themselves and to the institution of which they are a part. Their attire should reflect their self-respect and their pride in being learners at Ivy Academy.

 

CLASSROOM CONDUCT

Ivy Academy is founded on the principles of mutual respect and consideration for others at all times. To achieve these principals, the following should be adhered to:

  • No disruption in classroom activities will be acceptable under any circumstances.
  • Learners should be punctual and should stick to the study timetable that has been allocated to them unless prior permission to deviate from this has been obtained.
  • Learners should respect their peers, teachers, subject advisors and facilitators and this should be apparent in all their communication and interaction with others.
  • Learners may not engage in any unacceptable public displays of affection under any circumstances.


ILLEGAL SUBSTANCES AND OBJECTS

  • Ivy Academy is a non smoking institution. Learners may not smoke on the premises.
  • No drugs or alcohol will be tolerated on the premises.
  • No learner may be in possession of a weapon of any kind on the premises of Ivy Academy. 

It is important for learners to be aware that being in the possession of weapons or drugs is a criminal offence. In the event that learners break the law in these instances, the police will be contacted immediately and requested to intervene.

POSITIVE REGARD

Ivy Academy is a non discriminatory institution that supports equality of opportunity and positive regard without exception. The following should be adhered to at all times:

  • No learner may discriminate against any other person on the basis of race, language, culture or gender.
  • No learner may victimise, humiliate or bully any other learner.
  • No learner may use offensive language at any times.
  • No learner may engage in any kind of physical violence or threat.
  • No learner may cause an unpleasant learning experience or environment for any other learner under any circumstances.

COLLEGE HOURS

Starting time: 8 am

Closing times: Monday:          2.40 pm

                   Tuesday:         2.40 pm

                   Wednesday:     2.10 pm

                   Thursday:        2.40 pm

                   Friday:            2.10pm

There will be two breaks of 20 minutes each day.

  • Learners are expected to be punctual and be in class by 8:00 everyday.
  • If a learner is late, he/she must sign a late slip in the reception. This late slip must be handed to the teacher of the class for which the learner is late. Habitual lateness will be recorded and action taken against the learner.
  • No learner will be allowed to leave the premises of Ivy Academy during school hours under any circumstances unless prior permission has been obtained.
  • If a learner becomes ill during the course of the day, the parent or guardian of the learner may sign him/her out at reception.
  • If a learner is absent a signed note from the parent or guardian should be handed in at reception on the date of return to school. Learners must be aware that parents or guardians will be contacted to check the authenticity of the note of absenteeism.
  • Medical appointments and other important appointments, for example, learner licence appointments, should be made outside of Ivy Academy hours wherever possible.
  • If a learner is absent on the day of a cycle test or exam a doctor’s letter must be handed in. In the event of no doctor’s letter, the learner will be allocated nought for the test or exam.

 The purpose of these rules is to ensure the safety and security of Ivy Academy learners at all times.

 

ACADEMIC EXPECTATIONS

SUBMISSION OF TASKS/ASSIGNMENTS

  • Learners will receive a detailed list of all dates of submission in all subjects. These deadlines should be adhered to under all circumstances. In exceptional cases learners may request extensions. The request for an extension should be done at least three days before the due date of the assignment. It is advisable for learners to adhere to all due dates as it is very difficult to catch up with the requirements of the subject programmes once deadlines have been missed.
  • Tasks/Assignments that are submitted should include the following information on the cover:
    • Learner’s name
    • Subject
    • Task/Assignment number and topic
    • Teacher’s name to whom the task/assignment is being submitted
    • Due date
  • Plagiarism is a criminal offence. Submitting work that has been done by someone else will be regarded in an extremely negative light. The learner will automatically be given nought for the task/assignment but will be given the opportunity to redo the work on one occasion only. If plagiarism continues the learner will be given nought and will not have the opportunity to redo the work.

ORALS

  • Learners should present themselves punctually for the appointments that they have made to complete their orals.
  • If learners make appointments with teachers to complete their orals they should present themselves for these appointments. If they do not, no assessment mark can be allocated to them. This will seriously compromise their final assessments at the end of the academic year.
  • The content of the orals should also be the learners’ own work. The rule of plagiarism applies to orals as well as written work.

CONTINUOUS ASSESSMENT REQUIREMENTS

  • Learners are required to submit all assessment tasks timeously.
  • The cover sheets of the tasks should include the information listed above.
  • All work should be the original work of the learners themselves. As emphasised, plagiarism is a criminal offence.
  • Learners will be required to sign a document that states that all the work that they have submitted has been their own original work and that no plagiarism has been committed. This document needs to be submitted to the GDE as confirmation of originality.

EXAMINATIONS

  • Learners should present themselves at the examination venue at least fifteen minutes before the examination is due to start.
  • If learners are late for an examination, they may write the examination but will not have extra time allocated to them at the end of the examination.
  • If learners are found to be committing an irregularity (copying other learners’ work or having written material that is not allowed in the exam) their examination scripts will be removed from them and they will start writing the examination again. No extra time will be given. The irregularity will then be investigated and a decision made about the learners’ conduct and future at Ivy Academy. A record of the irregularity will be kept in the learner’s file.
  • No learners will be allowed to keep cell phones with them. These should be turned off and given to the invigilators before the examinations begin. Cell phones will be returned to the learners at the end of the examination.
  • A transparent plastic bag must be used as a stationery bag. Only the stationery that is required for the specific examination being written will be allowed into the exam venue.
  • No notes of any sort may be brought into an examination venue.
  • Learners may not eat or drink during examinations unless prior permission has been obtained.
  • Learners may not begin writing the examination until the invigilator gives permission.
  • Learners may not write after the invigilator has announced that the time allocated for the examination is over.
  • Learners may not leave the exam venue until all the examination scripts have been counted and the invigilator announces that they may leave the hall.
  • Learners may go to the toilet during the examination but they will be accompanied by an invigilator.
  • No communication of any sort will be allowed amongst learners during any examination.
  • Learners may not leave the exanimation early. They should make full use of the time allowed.

 

DISCIPLINARY PROCEDURES

APPROACH TO DISCIPLINE

Teachers should maintain a classroom atmosphere that is conducive to positive regard and a culture of learning. Teachers should also be sure that their rules, limitations and expectations of classroom behaviour are reasonable and have been clearly communicated to all learners.

The purpose of disciplinary action should always be corrective as apposed to punitive. The learner’s opinion, age and the circumstances of the misdemeanour should be taken into account. No teacher will be permitted to humiliate or undermine a learner under any circumstances. 

Teachers have flexibility to use their own discretion with regards to disciplinary action as long as their approach is corrective and remediating.

 

DISCIPLINARY ACTIONS

If a situation arises in which disciplinary action is required the following procedures should be adhered to:

  • Ensure that the learner is aware that his/her behaviour is unacceptable.
  • The teacher needs to be flexible and sensitive to learners’ needs and circumstances. Occasional lateness or forgotten homework is acceptable if the learner validates appropriately and apologises.
  • If the unacceptable behaviour persists, a verbal warning will be issued.
  • The teacher could refer to other teachers to determine if there is a pattern of unacceptable behaviour. This may call for intervention from management as there may be special circumstances of which Ivy Academy needs to be aware.
  • Teachers should be consistent in their approach to discipline.


WARNING SLIPS

  • If unacceptable behaviour persists after a verbal warning, a warning slip may be issued.
  • The warning slip must be filled in accurately and should include: the date of the offence; previous corrective behaviour (if applicable); the teacher’s name and the nature of the offence.
  • The warning slip should be signed by the teacher and the learner and should be submitted to management or administration to be included in the learner’s file.
  • A copy of the warning should be signed by the parent or guardian of the learner.
  • The teacher who issued the warning slip should telephone the learner’s parents or guardians and inform them of the learner’s misdemeanours and the disciplinary action taken.
  • Three warnings slips constitute a demerit.
  • All warnings will fall away at the beginning of the new academic year.

 

DEMERITS

  • Demerits are issued for very serious offences.
  • The demerit form must be filled in accurately and all details of the offence, previous offences and corrective disciplinary action should be included.
  • All demerits must be submitted to management, who will contact parents or guardians of the learner involved.
  • Date of communication with the parents/guardians should be recorded.
  • The demerit will only be considered official if it has been signed by management.
  • A copy of the demerit should be signed by the parent or guardian of the learner.
  • The demerit will be filed in the learner’s file and documented.
  • Three demerits can result in expulsion.
  • Expulsion will be at the discretion of management after consultation with teachers, learner representatives and the learner him/herself.

 

DISCIPLINARY HEARINGS

All learners have the right to a disciplinary hearing if they have been issued with a demerit.

  • Management will chair the disciplinary hearing.
  • The teacher issuing the demerit should be in attendance at the disciplinary hearing to explain the nature of the offence.
  • The learner may request a peer and/or another teacher to give input at the hearing. This input may be with reference to mitigating circumstances or character reference.
  • Parents or guardians will be informed in writing of the disciplinary hearing and will have the option of attending.
  • Parents or guardians will be required to sign the demerit and the letter informing them of the date and time of the disciplinary hearing.
  • No legal representation will be permitted at the disciplinary hearing.
  • The decision of management will be final and binding.
  • All details of the issuing of the demerit and the disciplinary hearing will be accurately recorded and kept in the learner’s file.
  • A demerit has standing for a year from date of issue.


ISSUING OF WARNINGS AND DEMERITS

The following offences will result in the issuing of warning slips:

Habitual lateness for school

1 warning

Habitual lateness for class

1 warning

Disruption of classroom activities (at the discretion of the teacher)

1 – 2 warnings

Habitual homework not done (at the discretion of the teacher)

1-  2 warnings

Habitual inappropriate dress

1 warning

Disrespect to peers or teachers (at the discretion of the teacher)

1 – 2 warnings

Inappropriate language

1 warning

Irregularity in classroom activities or homework (at the discretion of the teacher)

1 – 2 warnings

Communicating via cellphone in class

1 warning

 

The following offences will result in the issuing of demerits: 

Irregularity in a test or exam (copying or being in possession of crib notes)

1 demerit

Verbal abuse  of peer (at the discretion of the teacher)

1 – 2 demerits

Verbal abuse of teacher (at the discretion of the teacher and management)

1 – 2 demerits

Bullying or victimisation

2 demerits

Bunking a school day

2 demerits

Bunking a school lesson

1 demerit

Theft

2 demerits

Being in possession of illegal substances or weapons (at the discretion of the teacher and management)

1 – 2 demerits (the police will be contacted)

Vandalism

1 – 2 demerits

Defacing of College property

1 – 2 demerits